Airport (Václav Havel Airport Praha) Prague International airport handles flights from within Europe and from overseas. It is located 30-45 minutes by car from the city centre. Conference venue is situated just 20 minutes from the airport. The airport is well served by public transportation – buses and taxis. Call centrum Letiště Praha - nonstop +420 220 111 888
Badges You will receive your personalized name badge at the registration. The name badge must be worn at all times to access the sessions and the Congress social program. Admittance without a badge is not possible. Only full participants may attend the session.
Cancellation policy / Name changes: Onsite cancellations are applicable to cancellation fee in full (100 % of the fees). Name changes un-notified in advance will be treated as a new registration.
Cash machines ATM is not available at the venue. Several others are available around the venue (10 min. walk). Cash machines availability is 24 hours a day.
Certificate of attendance / Invoice The certificate of attendance and/or the invoice will be issued automatically.
Climate Prague is a city with a “mild continental climate”. The average temperature in August/September varies around 20 °C. Umbrellas may be useful although the month usually shows more of the sunny side.
Congress language The Congress language is English. No interpretation is provided.
Currency / Exchange The Czech currency is called KORUNA, the Czech crown (CZK). Banknotes are circulated in values of 5 000, 2 000, 1 000, 500, 200, 100 and 50 crowns with coins valued as 50, 20, 10, 5, 2 and 1 crowns. Exchange offices are located throughout the city centre (exchange offices, banks, post offices). It is advised to exchange money in banks rather than in the high street exchange offices. Please check the exchange rate and commission fee!
Doctor / First Aid in case of urgent matters, dial 112 to get specialized help.
Dress code No formal dress is expected at any part of the Conference. If someone likes it, “business casual” shall be the maximum just “casual” will do too.
Emergency numbers: 112 - General emergency number, The number can be used for urgent help from Police, Fire brigade, or Emergency medical assistance, though the following numbers can also be dialled directly: 150 - Fire brigade, 155 - Medical emergency (Ambulance/First aid), 156 - Prague Municipal police, 158 - Police
Electricity Electricity used in Czech Republic is 220 Volts / 50 Hz (type E French 2-pin electrical adapter plug and electrical outlet; identified by two round pins spaced 19mm apart with a hole for the socket's male grounding pin. Type E outlets will also accept Type C plugs and Type E plugs will also work in Type F outlets). An adaptor may be necessary for your electrical or electronic equipment if using different voltage (i.e.. USA, Canada).
Guided tours For assistance on guided tours, please contact the info desk at the registration area. The meeting point for all guided tours is located at the lobby of Masarykova kolej. Please make sure to arrive 5-10 minutes prior to the planned start of the tour (09:30). The guided tour overview is to be found in the section "Social programe".
Insurance and Liability The Organizers do not accept liability for personal injury or loss or damage of private property of participants and accompanying persons either during or while travelling to the Congress. Participants are strongly recommended to seek insurance coverage for health and accident, lost luggage and trip cancellation.
Internet There will be free internet (WiFi) available.
Mobile Phones Participants are kindly requested to keep their mobile phones off in the meeting rooms during sessions.
Official letters of Invitation Should you require an official letter of invitation to obtain your visa to enter the Czech Republic, please contact the Conference Secretariat. Please note, however, that the Organizers do not undertake any obligation to pay any expenses incurred by supplying these letters. Furthermore, for some countries, a confirmation of registration with payment may be required by the authorities. Any document for visa application etc. will be issued only to the participants they duly registered and paid all congress fees in full. Note that the administrative procedure may take considerable time, so please register, pay, and apply for document(s) in time.
Parking. There is no car parking at the venue.
Passports and Visas Every person entering the Czech Republic should be in possession of a valid passport. Some countries require a visa. Please contact your nearest Czech Embassy or Consulate for further information. Any document for visa application etc. will be issued only to the participants they duly registered and paid all congress fees in full. Note that the administrative procedure may take considerable time, so please register, pay, and apply for document(s) in time.
Pharmacy There is no pharmacy close to the venue.
Posters The poster area is located close to the lecture hall. All authors of poster abstracts shall use the number in Abstract book to find the poster board. The poster board size will be specified (A0). Please mount your poster to the assigned poster board (marked by your number) in assigned time and date. In case any assistance is needed please ask the staff at the registration desk. Please make sure you remove your poster before the end of the last Conference day. Posters left behind are to be destroyed.
Presentation MS Power Point presentations only (USB stick, e.g.) may be used. A data projector and laptop (MS Windows) will be at your disposal. Should you need to use your own laptop, please inform the staff. Please make sure to give your presentation the technician no later than 2 hours prior to your assigned lecture time.
Program changes The organizers cannot assume liability for any changes in the program due to the external or unforeseen circumstances.
Participant registration fee includes: · Admission to all sessions, poster area and exhibition, · Admission to Get together evening, · Conference bag, Final program, · Name badge + voucher for tours (if required and paid for). · Coffee breaks. · List of participants. · Internet connection (WiFi).
Safety Prague is among the most popular destinations in the world. Compared to many Western cities, Prague is relatively safe. You will generally find policemen very helpful. Prague is an unthreatening city to walk around. Violent crimes in the city centre are rare. The main criminal problem is petty pilfering (pickpockets) from cars, hotels, and pockets. As with any city, always use caution and care when travelling around.
Shopping Most of the shops in Prague are open from 09.00 to 18.00, Monday through Saturday. Shops in the city centre are usually open from 09.00 to 20.00, Monday through Sunday. All major credit cards are accepted.
Smoking policy Smoking is forbidden in all Conference areas, restaurants and bars.
Speakers’ preview The Speakers’ presentation assistance will be organised. Please make sure to hand in your presentation at least 24 hours prior to the start of your assigned session. For the concrete point consult the Registration. Our staff in the Speakers’ preview room will be happy to assist you.
Time difference The Czech Republic is in the Central European Time Zone. Central European Time (CET) is 1 hour ahead of Greenwich Mean Time (GMT+1). After last Sunday in March the time in the Czech Republic is shifted back by 1 hour to Central European Time and this lasts until the end of September.
Tipping Service charge is almost always included in hotel and restaurant bills. A further tip of a few coins is appropriate. Typically, the tipping in restaurants would be 10%, tourist guide 10%.
Toilets Toilets are marked with symbol “WC” or “00”, or ideograms. In words MUZI means gentlemen and ZENY ladies.
Transportation The public transportation in Prague is very easy and efficient. Metro-The Prague subway network consists of 3 lines designated by letters and differentiated in color: A - green color, B - yellow color, C - red color, with transfers possible at Museum station (lines A and C), Mustek station (lines A and B), Florenc station (lines B and C). Metro operates daily from 5:00 to 24:00. Trams Buses and Trolley - Daytime operation is from 4:30 to 24:00. Night time operation is from 00:30 to 4:30 with traffic intervals 30 minutes. Tram schedules are located at individual stops. Tram stop and Metro station are close to the venue. Fares-Basic ticket (30 min) 30,- CZK, (90 min) 40,- CZK. Ticket should be validated.
